Annual Report on the Access to Information Act 2023-2024

ISSN 2561-8237 (Online)

Table of Contents

1 Introduction

The Access to Information Act (the Act) came into force on July 1, 1983. The purpose of the Act is to enhance the accountability and transparency of federal government institutions in order to promote an open and democratic society and enable public debate on the conduct of those institutions. As part of that purpose, the Act provides a right of access to information found in records under the control of a government institution, in accordance with the following principles:

The Public Prosecution Service of Canada (PPSC) became subject to the Act when it was established as an independent organization on December 12, 2006, with the coming into force of the Director of Public Prosecutions Act (Part 3 of the Federal Accountability Act).

Pursuant to section 94 of the Access to Information Act and section 20 of the Service Fees Act, this 2023-2024 Annual Report on the Act has been prepared for tabling in the House of Commons and the Senate. It provides an analysis of the information contained in the PPSC’s Statistical Report on the Act. It also includes information on emerging trends, training activities, internal policies, guidelines, and procedures with respect to the PPSC’s administration of the Act. Because the PPSC does not have any subsidiaries, information in that regard has not been included.

2 The Public Prosecution Service of Canada

The PPSC’s mandate is set out in the Director of Public Prosecutions Act (DPPA). The DPPA empowers the Director of Public Prosecutions (DPP), as Deputy Attorney General of Canada, to:

The DPPA also empowers the DPP to:

The DPP has the rank and status of a deputy head of a department and, in this capacity, is responsible for the management of the PPSC as a distinct government institution.

3 The ATIP Office

The ATIP Office holds primary responsibility for the implementation and administration of the Access to Information Act, along with the Privacy Act (collectively known as ATIP). The Office deals directly with the public in relation to access to information requests, liaises with Offices of Primary Interest (the subject matter experts) to prepare responses, and serves as the centre of ATIP expertise within the PPSC.

The ATIP Office fulfills its responsibilities by:

3.1 Organizational structure

The Director General, Communications and Parliamentary Affairs (CPA), acts as the PPSC’s ATIP Coordinator. The Director of the ATIP Office reports to the Director General, CPA.

During the period from April 1, 2023, to March 31, 2024, the ATIP Office comprised the Director, two (2) Senior Advisors, two (2) Advisors, and one (1) ATIP Officer. There was one (1) consultant during this time. The position of one (1) of the Advisors became vacant midway through the fiscal year.

Section 96 of the Act allows for the PPSC to exchange ATIP services with another government institution within the same ministerial portfolio. There were no such service agreements undertaken during this period.

The following chart outlines the organizational structure of the ATIP Office on March 31, 2024:

Figure 1: Organizational structure
Organizational Chart of Access to Information and Privacy Governance Structure
Text Version

Part 2 of the Act requires that government institutions proactively publish popular types of government information within certain timelines. Responsibilities under Part 2 are shared between several corporate services at the PPSC. The ATIP Office acts as a centre of expertise for proactive publication and reviews many of the proposed disclosures prior to publication. The following sections at the PPSC are responsible for ensuring that their information is published online within timelines:

Other publication requirements under Part 2 of the Act do not apply to the PPSC since the relevant documents are not in use at the organization. For example, the PPSC does not administer a grants and contributions program, nor does it prepare briefing materials for the purpose of a Parliamentary Question Period or appearances before Parliamentary Committees.

Further information on how the PPSC administers Part 2 of the Act is available in section 6 (Proactive publication) and section 10 (Monitoring compliance), respectively, of this report.

4 Delegated authorities

Pursuant to subsection 95(1) of the Act, the head of a government institution may designate one or more officers or employees of that institution, by order, to exercise or perform any of the powers, duties, or functions of the head of the institution under the Act.

The DPP, as the “head of institution,” has designated this authority to the Director General, CPA, as well as the Senior Director General, Corporate Services, and the ATIP Director. The ATIP Director exercises this authority in the absence of the Director General, CPA. The Senior Director General, Corporate Services, exercises this authority in the absence of both the Director General, CPA, and the ATIP Director.

A signed copy of the ATIP Delegation Order is available in Appendix A of this report.

5 Performance

The following section provides an overview of key data on the PPSC’s performance for the fiscal year, as reflected in the 2023-2024 Statistical Report on the Act in Appendix B of this report as well as the 2023-2024 Supplemental Statistical Report in Appendix C.

5.1 Requests received under the Access to Information Act

5.1.1 Number of requests

The PPSC completely received nearly all access to information requests via an online channel, known as the ATIP Online Request Service. This is part of a larger trend towards predominantly digital ATIP services.

The PPSC received 28 formal access to information requests in 2023-2024. This is far less than the 75 received in 2022-2023, which was a record year for the PPSC and largely attributable to the high-profile subject matter of the requests from that period.

Additionally, 16 requests were carried over from the previous fiscal year. Altogether, the PPSC had 44 requests to process in 2023-2024.

Since its creation, the PPSC has received 605 access to information requests in total. Despite a single, sharp rise in 2023-2024, the number of requests received in recent years could be finally stabilizing, as compared with the gradual increases of the previous years, with some fluctuations throughout. The following chart illustrates this trend:

Figure 2: Requests received since 2006
Requests received since 2006

Note: As the PPSC was created on December 12, 2006, data for 2006-2007 only reflects a three-month period. Additionally, since 2014-2015, the number of requests received no longer includes those that are treated informally. These requests are now reported separately as informal requests.

Text Version
Requests received since 2006
Fiscal year Number of requests
2006-20073
2007-200811
2008-200915
2009-201018
2010-201133
2011-201224
2012-201329
2013-201444
2014-201538
2015-201631
2016-201745
2017-201843
2018-201954
2019-202047
2020-202133
2021-202234
2022-202375
2023-202428
Total605

5.1.2 Subject matter

The subject matter of the 28 requests received in 2023-2024 was varied and often involved overlapping categories. However, a few key themes can be observed:

5.1.3 Sources

For the 28 requests received in 2023-2024, 43% of applicants self-identified as general members of the public.

Another 14% declined to self-identify. The proportion of applicants declining to self-identify had been growing steadily over the past few years until the current fiscal year. In 2022-2023, approximately half of the 75 requests received were from applicants who declined, compared with 32% in 2021-2022 and 18% in 2020-2021.

The following chart shows the distribution of all requests received in 2023-2024 by source:

Figure 3: Sources of received requests
Sources of received requests
Text Version
Sources of received requests
Source Number of requests %
Media725%
Academia27%
Business311%
Public1243%
Decline to identify414%
Total28100%

5.1.4 Informal requests

An informal request is any request for information made to the ATIP Office of a government institution that is not processed under the Act. Fees cannot be charged for informal requests and there are no legislated deadlines for response. Additionally, the applicant has no legal right of complaint to the OIC.

In 2023-2024, the PPSC received all but two (2) of its informal requests online through the Open Government Portal.

The PPSC typically receives the majority of informal requests through the online Open Government Portal, where the PPSC publishes a monthly summary of completed access to information requests. Applicants have the ability to submit an informal request through the Portal for any records that were released in response to completed requests.

During the 2023-2024 fiscal year, the PPSC received 28 informal requests, 9 fewer than in 2022-2023. Additionally, three (3) informal requests were carried over from the previous period. Altogether, the PPSC had 31 informal requests to process in 2023-2024.

The PPSC responded to almost all of these requests during the fiscal year, with the exception of one (1), and all but two (2) of the completed requests were closed within the first 15 days of receipt. The informal request outstanding as of March 31, 2024, is complex in nature, as the applicant had requested copies of all available records previously released by the PPSC, and therefore this file requires much more time to process than typical informal requests.

The effort involved in processing all 30 informal requests closed in 2023-2024 required that the PPSC re-release a total of 201,861 pages to informal applicants, a massive increase from the 8,644 pages processed during the previous period. The majority of the pages re-released this fiscal year consisted of a single data file that was requested twice.

Throughout the fiscal year, the ATIP Office also prepared responses to Parliamentary Questions as well as provided advice and recommendations to PPSC employees regarding various reports on audits, workplace violence investigations, and information to be proactively published. The ATIP Office reviewed these reports to ensure that sensitive information, such as solicitor-client privileged and personal information, was identified and protected prior to publication or disclosure to the relevant parties.

5.2 Requests closed during the fiscal year

5.2.1 Disposition of requests

The PPSC responded to 40 formal access to information requests in 2023-2024, a 44% decrease from the 72 requests closed in 2023-2024, which reflected the record number of requests to be processed that year. The number of requests closed this fiscal year represents 91% of the 44 requests that were received in 2023-2024 or carried forward from the previous period.

Because the PPSC closed substantially more requests than it received this fiscal year, few requests remained outstanding at the end of the year. As compared with the 16 requests carried forward from the previous period, only four (4) requests remained outstanding by March 31, 2024:

These four (4) requests were carried forward to the next fiscal year, half of which were still within legislated timelines at the time. Regarding the other two (2) requests, both involve complex subject matter related to high-profile prosecution cases, and one (1) of them consists of a particularly high volume of records to process, at over 27,000 pages. Extensions to the initial statutory deadline were taken on both files to manage the workload. Despite these extensions, further time is needed to process these requests and they are now past the extended deadline.

For requests closed in 2023-2024, the disposition is as follows:

Figure 4: Disposition of closed requests
Disposition of closed requests
Text Version
Disposition of closed requests
Disposition of requests Number of requests %
All disclosed717%
Disclosed in part2562%
No records exist615%
Transferred13%
Abandoned13%
Total40100%

Of the 40 requests closed in 2023-2024, records were fully or partially disclosed in 32 cases, which represents the majority of all completed requests. On average, 74% of requests closed in the last five fiscal years resulted in full or partial disclosure of records to applicants.

During the 2023-2024 reporting period, the PPSC closed the following requests which did not result in the disclosure of any records on the part of the organization:

No records exist
Six (6) requests could not be processed because relevant records under the control of the PPSC did not exist. Where possible, applicants were advised of other government institutions that may have records and were provided with contact information accordingly.
Abandoned
One (1) request was abandoned by the applicant. In most abandoned cases, clarification is needed from the applicants in order to process their requests. When the applicants do not provide clarification, the requests are deemed as abandoned. In other cases, the applicants choose to abandon their requests.
Transferred
One (1) request was transferred to the Department of Justice Canada. Under section 8 of the Act, requests can be transferred to another federal government institution that has a greater interest in the subject, either because the relevant records relate to their mandate or could have originated from their institution. When an institution accepts a transferred request, they become responsible for processing it and responding to the applicant.

5.2.2 Number of pages processed

While there were fewer requests closed in 2023-2024 than those in the previous period, a significantly greater number of pages were processed to close them. The PPSC processed a total of 141,783 pages, as compared with the 16,729 pages handled in 2022-2023. 70% of the pages processed in 2023-2024 consisted of a single, atypically large data file that was requested by an applicant. This request aside, the PPSC still managed to process a total of 42,684 pages in response to the other requests closed this fiscal year.

The PPSC ATIP Office also reviewed an additional 19,547 pages received from across the organization. These pages were deemed as not relevant to the requests and were therefore not included as part of the responses.

The following is a summary of the relevant pages processed by the PPSC over the last five fiscal years:

Figure 5: Pages processed for closed requests since 2019
Pages processed for closed requests since 2019
Text Version
Pages processed for closed requests since 2019
Fiscal year Number of pages
2019-202020,206
2020-202118,652
2021-202233,359
2022-202316,729
2023-2024141,789
Total230,729

5.2.3 Completion time

Of the 40 requests closed in 2023-2024, 21 requests were processed within the initial 30-day statutory deadline. This is 52% less than the 44 requests closed in 2022-2023 within the same timeframe, which reflects the increased number of pages involved in processing many of the requests closed this fiscal year. Larger page volumes almost always correlate to more time needed for processing requests to completion.

An additional four (4) requests were processed in 2023-2024 within the next 30 days and another ten (10) were closed between 61 and 365 days. The five (5) remaining requests were closed within longer periods, ranging between 386 and 761 days, on account of their complexity or the large volume of pages involved.

Overall, the PPSC has processed 67% of the access to information requests closed over the last five fiscal years within 30 days of receipt. The proportion of requests closed within this timeframe each year is as follows:

Figure 6: Requests closed within 30 days since 2019
Requests closed within 30 days since 2019
Text Version
Requests closed within 30 days since 2019
Fiscal year % of closed requests
2019-202079%
2020-202196%
2021-202245%
2022-202361%
2023-202453%

The following is a breakdown of the number of days taken to respond to all requests closed in 2023-2024:

Figure 7: Completion time of requests
Completion time of requests
Text Version
Completion time of requests
Completion time Number of requests %
1 to 15 days 4 10%
16 to 30 days 17 43%
31 to 60 days 4 10%
61 to 120 days 6 15%
121 to 180 days 0 0%
181 to 365 days 4 10%
More than 365 days 5 13%
Total 40 100%

5.2.4 Exemptions

The right of access to information in government records is subject to limited and specific exceptions. Limitations to the right of access are set out in sections 13 through 24 of the Act. Section 26 also sets out an administrative exception relating to the publication of information.

The following is a breakdown of the exemptions applied by the PPSC in 2023-2024 for closed requests:

Figure 8: Exemptions that were invoked
Exemptions that were invoked
Text Version
Exemptions that were invoked
Exemption Number of requests
Paragraph 13(1)(e)1
Section 141
Subparagraph 16(1)(a)(i)1
Paragraph 16(1)(b)1
Paragraph 16(1)(c)3
Subsection 16(2)8
Paragraph 16(2)(c)5
Subsection 19(1)22
Paragraph 20(1)(c)1
Paragraph 21(1)(a)5
Paragraph 21(1)(b)13
Section 2317

Over the last five fiscal years, the PPSC has most often invoked subsection 19(1) (personal information) and section 23 (solicitor-client privilege) of the Act when exempting information from disclosure. This reflects the mandate of the PPSC to conduct federal prosecutions, which often involve personal information, and to provide legal advice to law enforcement agencies and investigative bodies on matters relating to prosecutions.

5.2.5 Exclusions

Records or parts thereof to which the Act does not apply are considered to be “excluded.” Pursuant to section 68, the Act does not apply to published material or material available for purchase by the public, library or museum material preserved solely for public record, or material placed in Library and Archives Canada. Records containing confidences of the King’s Privy Council of Canada, also known as Cabinet confidences, and which have been in existence for less than 20 years are also excluded from the Act pursuant to section 69.

The PPSC excluded information in response to one (1) request closed in 2023-2024, invoking paragraphs 69(1)(d) and 69(1)(g) to protect Cabinet confidences relating to communications between Ministers. This is the fifth reporting period in a row wherein the PPSC has invoked exclusions.

5.2.6 Format of information released

Similar to previous years, information was released to applicants exclusively in electronic format for all 33 requests closed in 2023-2024 that involved full or partial disclosure of records.

Electronic releases have consistently outnumbered paper-based responses in recent years. At the onset of the COVID-19 pandemic in early 2020, the PPSC, along with the majority of government agencies and the private sector, had shifted its services to a digital-first environment in order to comply with public health measures. While paper-based disclosure packages continue to remain available so that the request process is accessible to all Canadians, PPSC applicants no longer request this option.

The following illustrates how this shift has occurred over the last five fiscal years:

Figure 9: Format of information released since 2019
Format of information released since 2019
Text Version
Format of information released since 2019
Fiscal year Paper Electronic
2019-20202%98%
2020-20210%100%
2021-20220%100%
2022-20230%100%
2023-20240%100%

5.2.7 Complexity

Due to the nature of the PPSC’s work, processing requests can be challenging, and requests are regularly deemed “complex” based on a number of factors.

For example, records held by the PPSC often contain information relating to criminal or regulatory investigations or prosecutions that also frequently involve other organizations at the federal, provincial, or territorial level. Consultations with these organizations may be necessary in order to determine whether certain records can be disclosed. Consultations were the main factor driving complexity in two (2) requests closed in 2023-2024.

Legal advice may also be sought by the ATIP Office regarding the relevancy or disclosure of records, which can add complexity to how a request is processed. This was predominantly the case for another request closed within the reporting period.

Of those closed during the fiscal year, 27 requests were deemed to be complex for a variety of other, sometimes overlapping reasons:

5.2.8 Deemed refusals

Requests that are not closed within the initial 30-day statutory deadline or within a timeframe covered by an extension under the Act are referred to as “deemed refusals.” Further information on the circumstances in which an extension to the original deadline is permitted by the Act is available in section 5.3 (Extensions) of this report.

The majority of the 40 requests closed in 2023-2024 were responded to within the initial deadline or within an extended timeframe, representing 80% of cases.

There were eight (8) deemed refusals in the reporting period, all of which were late due to interference with operations and workload. Many of these requests involved complex subject matter and several thousand pages to review. For two (2) requests in particular, additional effort was required on the part of the ATIP Office to examine a large number of pages provided by PPSC officials in order to determine their relevancy. In six (6) cases, extensions to the initial statutory deadline were taken under the Act based on estimated processing timelines, while extensions were not considered in the remaining two (2) cases. For all eight (8) requests, additional time was needed beyond initial expectations to complete the review of records. As a result, these requests were closed late, the majority of which between 181 and 365 days past deadline.

5.2.9 Requests for translation

Just as it has been the case over the last five fiscal years, the PPSC did not receive any requests from applicants in 2023-2024 to translate records from one official language to the other.

5.3 Extensions

Section 9 of the Act allows government institutions to extend the 30-day statutory deadline for processing a request in cases where institutions are required to review or search through a large number of records, or when consultations with other institutions or third parties are necessary.

The PPSC took 17 extensions to close requests during the 2023-2024 reporting period, six (6) less than in the previous fiscal year but on par with earlier periods. Over the last five fiscal years, on average, the PPSC has taken 15 extensions each year. Overall, requests have become increasingly complex to process and extensions are needed to meet obligations under the Act, whether due to the volume of pages to process, extensive search for relevant records, or consultations with other government institutions.

13 extensions were taken during the current fiscal year because responding to the requests within the original timeframe would have interfered with the PPSC’s operations, while the remaining four (4) were taken to consult other government institutions or third parties.

Three (3) extensions in 2023-2024 were taken for 30 days or less, while the lengths varied between 31 days and a year for 13 other extensions. The other (1) remaining case involved an extension initially taken for 552 days to process thousands of pages potentially relevant to the request, though the applicant later abandoned the request before the majority of pages could be processed.

The following table summarizes the length of extensions taken in 2023-2024 and reasons:

Table 1: Extensions
Length of extensions Reasons for extensions
Paragraph 9(1)(a) - Interference with operations Paragraph 9(1)(b) - Consultation Paragraph 9(1)(c) - Third-party notice
30 days or less 2 1 0
31 to 60 days 5 1 1
61 to 120 days 2 0 0
121 to 180 days 2 0 0
181 to 365 days 1 1 0
More than 365 days 1 0 0
Total 13 3 1

5.4 Consultations received from other institutions

5.4.1 Number of consultations

The PPSC received 15 consultations from other government institutions for processing under the Act in 2023-2024. This is 44% fewer than in the previous fiscal year.

Since its creation on December 12, 2006, the PPSC has received 669 access to information consultations in total. The following chart illustrates the varying number of consultations received by the PPSC each fiscal year, though this amount has been gradually decreasing in recent reporting periods:

Figure 10: Consultations received since 2006
Consultations received since 2006

Note: As the PPSC was created on December 12, 2006, data for 2006-2007 only reflects a three-month period.

Text Version
Consultations received since 2006
Fiscal year Number of consultations
2006-20077
2007-200853
2008-200952
2009-201040
2010-201156
2011-201258
2012-201335
2013-201445
2014-201532
2015-201631
2016-201745
2017-201852
2018-201932
2019-202037
2020-202121
2021-202231
2022-202327
2023-202415
Total669

5.4.2 Sources of consultations

Of the 15 consultations received by the PPSC in 2023-2024, the Department of Justice Canada and the Canadian Food Inspection Agency were the most frequent sources, at three (3) each. These consultations mainly pertained to prosecutions, as did many consultations received this fiscal year, which varied in complexity and page volume.

Only two (2) consultations originated from the Treasury Board of Canada Secretariat (TBS) in 2023-2024, as compared with 17 during the previous period. This department had consistently been the top source for consultations in past reporting periods. The overall decline in consultations this fiscal year could therefore be attributed to the steep drop in TBS consultations. Unlike consultations pertaining to prosecutions, TBS consultations do not involve many pages or complex subject matter.

The following table identifies the number of consultations sent by each government institution in 2023-2024:

Table 2: Sources of consultations
Source Number of consultations %
Note: Each percentage has been rounded to the nearest whole value. For this reason, the percentages set out in the table do not add up to an exact 100%.
Canadian Food Inspection Agency320%
Department of Justice Canada320%
Treasury Board of Canada Secretariat213%
Environment and Climate Change Canada213%
Employment and Social Development Canada17%
Health Canada17%
Immigration, Refugees, and Citizenship Canada17%
Statistics Canada17%
Office of the Auditor General of Canada17%
Total 15 100%

5.4.3 Disposition and recommendations

The PPSC responded to 14 of the 15 consultations received in 2023-2024, along with two (2) other consultations outstanding from the previous period, for a total of 16 consultations.

The one (1) consultation carried over to 2024-2025 was received at the end of the fiscal year and involved over a thousand pages. This consultation was still within negotiated timelines as of March 31, 2024.

Although there were fewer consultations closed in 2023-2024 than the 27 closed in the previous period, more pages were processed this fiscal year, reflecting the tendency that consultations concerning prosecutions involve a greater number of records than those from TBS. A total of 1,992 pages were processed for the 16 consultations that the PPSC closed in 2023-2024, 22% more than in 2022-2023. This is an average of 125 pages processed per consultation, as compared with 61 pages in the previous period.

Over the last five years, the PPSC has processed an average of 1,760 pages each year in response to consultations. The number of pages processed during this timespan is as follows:

Figure 11: Pages processed for completed consultations completed since 2019
Pages processed for completed consultations completed since 2019
Text Version
Pages processed for completed consultations since 2019
Fiscal year Number of pages processed
2019-20201067
2020-20211763
2021-20222340
2022-20231636
2023-20241992

Of the 16 consultations closed in 2023-2024, the PPSC recommended that the other government institutions fully disclose records in three (3) cases and partially disclose records in the other 13 cases.

Overall, the PPSC has completed 134 consultations over the last five fiscal years. During that time, the PPSC’s recommendations with respect to consultations have consistently leaned towards disclosure, whether in full or in part. The following chart illustrates this trend:

Figure 12: Percentage of recommendations to disclose or exempt since 2019
Percentage of recommendations to disclose or exempt since 2019
Text Version
Percentage of recommendations to disclose or exempt since 2019
Fiscal year % of completed consultations
2019-202092%
2020-2021100%
2021-202297%
2022-2023100%
2023-2024100%

5.4.4 Completion time

Of the 16 consultations completed in 2023-2024, nearly 69% were processed within 30 days of receipt (11 cases in total). Over the last five fiscal years, 80% of consultations have been completed, on average, within the same number of days.

The PPSC responded to the five (5) other consultations between 31 to 120 days in 2023-2024.

The following chart breaks down the proportion of consultations completed within each timeframe during the reporting period:

Figure 13: Completion time of consultations
Completion time of consultations
Text Version
Completion time of consultations
Completion time Number of consultations %
1 to 15 days212%
16 to 30 days956%
31 to 60 days319%
61 to 120 days213%
Total16100%

5.5 Consultations on Cabinet confidences

A consultation with the PPSC Corporate Counsel regarding subsection 69(1) of the Actwas carried out for one (1) request closed in 2023-2024. Cabinet confidences were identified in some of the relevant records and were excluded from release accordingly. Following consultation, a total of 164 pages were disclosed in response to the applicant.

5.6 Service fees and costs

The Act authorizes the collection of fees for processing formal requests for information. In accordance with the Treasury Board’s Directive on Access to Information Requests, the PPSC waives all prescribed fees other than the $5 application fee set out in paragraph 7(1)(a) of the Regulations.

The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the government institution. Therefore, the information below is also being reported in accordance with the requirements of section 20 of the Service Fees Act.

The PPSC collected a total of $140 in application fee revenue for 28 requests received in the 2023-2024 fiscal year and waived $0 during this same period.

Throughout the fiscal year, the PPSC spent a total of $450,882 administering the Access to Information Act, of which salaries accounted for 72% of expenditures at $325,264, while goods and services accounted for the remaining $125,618. No overtime expenditures were incurred during this period.

The substantial increase in expenditures related to goods and services, as compared with previous fiscal years, is due to the purchase of licenses for new ATIP case management software as well as the services of an ATIP consultant to process a complex access to information request.

6 Proactive publication

The PPSC is a government institution subject to proactive publication requirements set out in Part 2 of the Act. Various corporate services at the PPSC are responsible for ensuring that their respective publications are posted online within the legislated timelines. This includes establishing a process for translating and formatting the information according to online publishing standards, while involving relevant stakeholders as needed, such as the ATIP Office. The DPP’s approval is required for all legislated publications before they are made available online or tabled in Parliament. Further information on how the PPSC manages proactive publication is available in section 3.1 (Organizational structure) and section 10 (Monitoring compliance), respectively, of this report.

The following table summarizes the publications that the organization was responsible for posting online in 2023-2024 as well as its rate of compliance with legislated timelines:

Table 3: Proactive publication

All Government Institutions as defined in section 3 of the Access to Information Act
Legislative Requirement Section Publication Timeline Institutional Requirement
Travel expenses82Within 30 days after the end of the month of reimbursement100%
Hospitality expenses83Within 30 days after the end of the month of reimbursement100%
Reports tabled in Parliament84Within 30 days after tabling100%
Government entities or Departments, agencies, and other bodies subject to the Act and listed in Schedules I, I.1, or II of the Financial Administration Act
Legislative Requirement Section Publication Timeline Institutional Requirement
Contracts over $10,00086Q1-3: Within 30 days after the quarter
Q4: Within 60 days after the quarter
75%
Grants and contributions over $25,00087Within 30 days after the quarterNot applicable (no such program at the PPSC)
Packages of briefing materials prepared for new or incoming deputy heads or equivalent88(a)Within 120 days after appointmentNot applicable (no new or incoming Director of Public Prosecutions in 2023-2024)
Titles and reference numbers of memoranda prepared for a deputy head or equivalent, that is received by their office88(b)Within 30 days after the end of the month received100%
Packages of briefing materials prepared for a deputy head or equivalent’s appearance before a committee of Parliament88(c)Within 120 days after appearanceNot applicable (no such materials prepared at the PPSC)
Government institutions that are departments named in Schedule I to the Financial Administration Act or portions of the core public administration named in Schedule IV to that Act (i.e. government institutions for which Treasury Board is the employer)
Legislative Requirement Section Publication Timeline Institutional Requirement
Reclassification of positions85Within 30 days after the quarter100%
Ministers
Legislative Requirement Section Publication Timeline Institutional Requirement
Packages of briefing materials prepared by a government institution for new or incoming ministers74(a)Within 120 days after appointment100%
Titles and reference numbers of memoranda prepared by a government institution for the minister, which are received by their office74(b)Within 30 days after the end of the month received100%
Package of question period notes prepared by a government institution for the minister and in use on the last sitting day of the House of Commons in June and December74(c)Within 30 days after last sitting day of the House of Common in June and DecemberNot applicable (no such materials prepared at the PPSC)
Packages of briefing materials prepared by a government institution for a minister’s appearance before a committee of Parliament74(d)Within 120 days after appearanceNot applicable (no such materials prepared at the PPSC)
Travel expenses75Within 30 days after the end of the month of reimbursementNot applicable (Department of Justice Canada publishes this information)
Hospitality expenses76Within 30 days after the end of the month of reimbursementNot applicable (Department of Justice Canada publishes this information)
Contracts over $10,00077Q1-3: Within 30 days after the quarter
Q4: Within 60 days after the quarter
Not applicable (Department of Justice Canada publishes this information)
Ministers’ Offices expenses78Within 120 days after the fiscal yearNot applicable (TBS publishes this information on behalf of all government institutions)

The PPSC proactively published information within legislated timelines 100% of the time, with one exception. The organization posted contractual information within timelines for three (3) of the four (4) fiscal quarters. In the case where there was a delay, the PPSC uploaded the information to the Open Government Portal on time, but the data only became available the next day due to overnight publishing processes.

All proactively published information is available within the following online repositories:

7 Training and awareness activities

No formal training sessions were delivered to PPSC employees in 2023-2024.

Presentations were delivered in the past to raise awareness of corporate responsibilities regarding ATIP. These materials continue to be made available to all PPSC employees through the internal website. Communiqués on ATIP topics were also distributed throughout the year to all employees, which included promoting Right to Know Week 2023.

ATIP personnel provided informal learning to employees on an ad hoc basis regarding the processing of access to information requests and regularly provided advice to PPSC officials on the interpretation of the Act, including proactive publication.

8 Policies, guidelines, and procedures

8.1 ATIP governance structure

The PPSC ATIP Governance Structure was approved by the PPSC’s Executive Council in October 2011. It outlines the reporting relationships within the PPSC and establishes clear responsibilities for decision-making for the purposes of administering the Act.

8.2 Info Source

Info Source: Sources of Government and Employee Information is published on the Government of Canada’s canada.ca website. It provides information about the functions, programs, activities, and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act.

At least once a year, the PPSC ATIP Office reviews and updates information, if necessary, about the PPSC’s activities and information holdings in the publication. No updates specific to access to information were required in 2023-2024.

8.3 Initiatives to improve access to information

During the 2023-2024 fiscal year, the PPSC ATIP Office continued to update office correspondence templates to ensure accuracy, improve communications with applicants and PPSC officials, and align with Treasury Board requirements.

No new or revised internal policies, guidelines, and procedures were implemented during the reporting period. The PPSC expects to develop new or revised instruments in coming years to align with updated Treasury Board directives supporting the Act and in preparation for open government initiatives and the ongoing modernization of ATIP digital services.

9 Complaints and investigations

Decisions made under the Actare subject to a right of review. This ensures government institutions’ compliance with their access to information obligations as well as fair treatment for all applicants.

The first level of review is a formal complaint made to the Information Commissioner of Canada. Following an investigation, the Commissioner has the power to order the release of information should they deem the complaint to be well-founded. No order has been issued to the PPSC to date. The second level of review is an application for judicial review to the Federal Court.

The PPSC reviews the outcomes of all Office of the Information Commissioner (OIC) investigations and incorporates lessons learned into business processes, where appropriate.

One (1) new complaint was filed with the OIC against the PPSC in 2023-2024, while seven (7) other complaint investigations remained open from earlier periods. Altogether, the PPSC responded to eight (8) complaints throughout the year, the investigations of which were all completed by March 31, 2024. As a result, there were no open complaints at the start of the next reporting period.

In the case of the newly received complaint, the complainant alleged that the PPSC improperly applied exemptions under the Act. The PPSC’s position was that the redacted information was personal or consisted of confidential information belonging to a third party under contract with the PPSC. The OIC agreed and assessed that the complaint was not well-founded.

The other seven (7) complaint investigations closed during the fiscal year were resolved in the following ways:

The following table summarizes the reasons for the complaint received by the PPSC in fiscal year 2023-2024 as well as the OIC’s findings for the concluded investigations:

Table 4: Complaints and investigations
Reason for complaint Number of complaints Results of investigations
Well-founded Not well-founded Discontinued OIC has yet to issue its findings
Refusal – Exemptions and exclusions 5 1 3 1 0
Refusal – General 1 1 0 0 0
Delay 2 1 0 1 0
Total 8 3 3 2 0

There were no applications for judicial review filed with the Federal Court in 2023-2024.

10 Monitoring compliance

The ATIP Office maintains a comprehensive statistical reporting and performance measurement system to track the processing of formal requests, informal requests, and consultations received by the PPSC.

Each ATIP staff member is responsible for monitoring the time taken to process files that they are assigned on a regular basis, while the Senior ATIP Advisors meet with the ATIP Director twice a week to review timelines and address challenges that could affect the PPSC’s ability to meet its legal obligations under the Act. The ATIP Director meets weekly with the ATIP Coordinator on the status of active requests, complaints, and any issues that have arisen.

When records originating from or involving another institution are reviewed, the ATIP Coordinator, with the support of the ATIP Office, assesses whether a consultation is required. The factors under consideration in the exercise of discretion to consult depend on the circumstances of each file. These factors include:

In this way, the PPSC aims to limit consultations so that requests are responded to within the shortest timelines possible.

The ATIP Office also formally reports to the PPSC’s senior management on a monthly basis about its activities, caseload, performance metrics, and trends related to access to information. In addition to reporting, the Office advises various PPSC officials undertaking contracts and information sharing agreements about their access to information obligations, on request.

The Director of each corporate service is responsible for monitoring their compliance with Part 2 of the Act, so that information is proactively made available online within legislated timelines. The frequency in which compliance is monitored in this area depends on the frequency in which the information must be published. Further information on how the PPSC manages proactive publication is available in section 3.1 (Organizational structure) and section 6 (Proactive publication), respectively, of this report.

The PPSC did not undertake a review in 2023-2024 to assess the feasibility of making other types of popular government information available to the public through informal means.

11 Reading room

Section 8 of the Regulationsrequires that government institutions maintain a reading room where the public can examine records.

The PPSC’s main reading room is located at 160 Elgin Street, Ottawa, Ontario. Individuals who wish to examine records must schedule an appointment with the ATIP Office. Individuals located outside of the National Capital Region can arrange with the ATIP Office to examine records at one of its regional offices.

12 Appendix A – Delegation order

The Director of Public Prosecutions, pursuant to section 73 of the Access to Information Act and section 73 of the Privacy Act, as they existed prior to June 21, 2019, and pursuant to the current subsection 95(1) of the Access to Information Act and subsection 73(1) of the Privacy Act, hereby designates to the persons holding the positions set out in the schedule hereto the powers, duties and functions of the Director of Public Prosecutions as the head of the Office of the Director of Public Prosecutions, under the under the provisions of the Acts and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.

Schedule

Position Access to Information Act and Regulations Privacy Act and Regulations
Senior Director General, Corporate Services Full Authority Full Authority
Director General, Communications and Parliamentary Affairs Full Authority Full Authority
Manager, ATIP Full Authority Full Authority

Dated, at the City of Ottawa, this 22 nd day of February, 2021.

(original signed by)

Kathleen Roussel
Director of Public Prosecutions

13 Appendix B – Statistical report on the Access to Information Act

Name of institution
Public Prosecution Service of Canada
Reporting period
2023-04-01 to 2024-03-31

Section 1: Requests Under the Access to Information Act

1.1 Number of requests received
  Number of Requests
Received during reporting period 28
Oustanding from previous reporting periods
  • Outstanding from previous reporting period: 12
  • Outstanding from more than one reporting period: 4
16
Total 44
Closed during reporting period 40
Carried over to next reporting period
  • Carried over within legislated timeline: 2
  • Carried over beyond legislated timeline: 2
4
1.2 Sources of requests
Source Number of Requests
Media 7
Academia 2
Business (private sector) 3
Organization 0
Public 12
Decline to Identify 4
Total 28
1.3 Channels of requests
Source Number of Requests
Online 27
E-mail 1
Mail 0
In person 0
Phone 0
Fax 0
Total 28

Section 2: Informal requests

2.1 Number of informal requests
  Number of Requests
Received during reporting period 28
Oustanding from previous reporting periods
  • Outstanding from previous reporting period: 3
  • Outstanding from more than one reporting period: 0
3
Total 31
Closed during reporting period 30
Carried over to next reporting period 1
2.2 Channels of informal requests
Source Number of Requests
Online 26
E-mail 2
Mail 0
In person 0
Phone 0
Fax 0
Total 28
2.3 Completion time of informal requests
0 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
28 1 1 0 0 0 0 30
2.4 Pages released informally
Less Than 100
Pages Released
100-500
Pages Released
501-1000
Pages Released
1001-5000
Pages Released
More Than 5000
Pages Released
Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released
3 0 0 0 0 0 0 0 0 0
2.5 Pages re-released informally
Less Than 100
Pages Released
100-500
Pages Released
501-1000
Pages Released
1001-5000
Pages Released
More Than 5000
Pages Released
Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released
18 576 6 1674 0 0 1 1413 2 198198

Section 3: Applications to the Information Commissioner on Declining to Act on Requests

Applications to the Information Commissioner on Declining to Act on Requests
  Number of Requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during reporting period 0
Declined by the Information Commissioner during reporting period 0
Withdrawn during reporting period 0
Carried over to next reporting period 0

Section 4: Requests Closed During the Reporting Period

4.1 Disposition and completion time
Disposition of requests Completion Time
0 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 2 3 1 1 0 0 0 7
Disclosed in part 0 9 3 5 0 4 4 25
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 1 5 0 0 0 0 0 6
Request transferred 1 0 0 0 0 0 0 1
Request abandoned 0 0 0 0 0 0 1 1
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Decline to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0
Total 4 17 4 6 0 4 5 72
4.2 Exemptions
Section Number of Requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 1
14 1
14(a) 0
14(b) 0
15(1) 0
15(1) - I.A. 0
15(1) - Def. 0
15(1) - S.A. 0
16(1)(a)(i) 1
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 1
16(1)(c) 3
16(1)(d) 0
16(2) 8
16(2)(a) 0
16(2)(b) 0
16(2)(c) 5
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.31 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
16.6 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 22
20(1)(a) 0
20(1)(b) 0
20(1)(b.1) 0
20(1)(c) 1
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 5
21(1)(b) 13
21(1)(c) 0
21(1)(d) 0
22 1
22.1(1) 0
23 17
23.1 0
24(1) 0
26 0
4.3 Exclusions
Section Number of Requests
68(a) 0
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 1
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 1
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0
4.4 Format of information released
Paper Electronic Other
E-record Data set Video Audio
0 25 8 0 0 0

4.5 Complexity

4.5.1 Relevant pages processed and disclosed for paper, e-record and dataset formats
Number of Pages Processed Number of Pages Disclosed Number of Requests
141783 109308 33
4.5.2 Relevant pages processed per request disposition for paper, e-record and dataset formats by size of requests
Disposition Less Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 5 48 0 0 1 934 0 0 1 99099
Disclosed in part 10 329 4 1285 3 2668 6 16549 2 17541
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request Abandoned 0 0 0 0 0 0 1 3330 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Decline to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0 0 0
Total 15 377 4 1285 4 3602 7 19879 3 116640
4.5.3 Relevant minutes processed and disclosed for audio formats
Number of Minutes Processed Number of Minutes Disclosed Number of Requests
0 0 0
4.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
Disposition Less Than 60 Minutes Processed 60 - 120 Minutes Processed More than 120 Minutes Processed
Number of Requests Minutes Processed Number of Requests Minutes Processed Number of Requests Minutes Processed
All disclosed 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0
Total 0 0 0 0 0 0
4.5.5 Relevant minutes processed and disclosed for video formats
Number of Minutes Processed Number of Minutes Disclosed Number of Requests
0 0 0
4.5.6 Relevant minutes processed per request disposition for video formats by size of requests
Disposition Less Than 60 Minutes Processed 60 - 120 Minutes Processed More than 120 Minutes Processed
Number of Requests Minutes Processed Number of Requests Minutes Processed Number of Requests Minutes Processed
All disclosed 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0
Total 0 0 0 0 0 0
4.5.7 Other complexities
Disposition Consultation Required Legal Advice Sought Other Total
All disclosed 0 0 7 7
Disclosed in part 2 1 19 22
All exempted 0 0 0 0
All excluded 0 0 0 0
Request Abandoned 0 0 1 1
Neither confirmed nor denied 0 0 0 0
Decline to act with the approval of the Information Commissioner 0 0 0 0
Total 2 1 27 30

4.6 Closed requests

4.6.1 Requests closed within legislated timelines
Number of requests closed within legislated timelines Percentage of requests closed within legislated timelines (%)
32 80

4.7 Deemed refusals

4.7.1 Reasons for not meeting legislated deadline
Number of requests closed past the legislated timelines Principal Reason
Interference with Operations / Workload External Consultation Internal Consultation Other
8 8 0 0 0
4.7.2 Requests closed beyond legislated timelines (including any extensions taken)
Number of days past legislated timelines Number of requests past legislated timeline where no extension was taken Number of requests past legislated timeline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 1 0 1
121 to 180 days 0 1 1
181 to 365 days 1 4 5
More than 365 days 0 1 1
Total 2 6 8
4.8 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Section 5: Extensions

5.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a) Interference With Operations 9(1)(b) Consultation 9(1)(c) Third-Party Notice
Section 69 Other
All disclosed 2 0 0 0
Disclosed in part 10 0 3 1
All exempted 0 0 0 0
All excluded 0 0 0 0
Request abandoned 1 0 0 0
No records exist 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0
Total 13 0 3 1
5.2 Length of extensions
Length of Extensions 9(1)(a) Interference With Operations/ Workload 9(1)(b) Consultation 9(1)(c) Third-Party Notice
Section 69 Other
30 days or less 2 0 1 0
31 to 60 days 5 0 1 1
61 to 120 days 2 0 0 0
121 to 180 days 2 0 0 0
181 to 365 days 1 0 1 0
365 days or more 1 0 0 0
Total 13 0 3 1

Section 6: Fees

Fees
Fee Type Fee Collected Fee Waived Fee Refunded
Number of Requests Amount Number of Requests Amount Number of Requests Amount
Application 28 $140.00 0 $0.00 0 $0.00
Other fees 0 $0.00 0 $0.00 0 $0.00
Total 28 $140.00 0 $0.00 0 $0.00

Section 7: Consultations Received From Other Institutions and Organizations

7.1 Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 15 2949 0 0
Outstanding from the previous reporting period 0 0 2 192
Total 15 2949 2 192
Closed during the reporting period 14 1800 2 192
Carried over within negotiated timelines 1 1149 0 0
Carried over beyond negotiated timelines 0 0 0 0
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of days required to complete consultation requests
0 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 1 2 0 0 0 0 0 3
Disclose in part 1 6 3 1 0 0 0 11
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 2 8 3 1 0 0 0 14
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
Recommendation Number of days required to complete consultation requests
0 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 1 0 1 0 0 0 2
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 1 0 1 0 0 0 2

Section 8: Completion Time of Consultations on Cabinet Confidences

8.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 100-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 1 9 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 1 9 0 0 0 0 0 0 0 0
8.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 100-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 9: Investigations and Reports of finding

9.1 Investigations
Section 32 Notice of intention to investigate Section 30(5) Ceased to investigate Section 35 Formal representations
1 2 3
9.2 Investigations and Reports of finding
Section 37(1) Initial Reports Section 37(2) Final Reports
Received Containing recommendations issued by the Information Commissioner Containing orders issued by the Information Commissioner Received Containing recommendations issued by the Information Commissioner Containing orders issued by the Information Commissioner
1 0 1 6 0 0

Section 10: Court Action

10.1 Court Action on complaints
Section 41
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
0 0 0 0 0
10.2 Court actions on third party notifications under paragraph 28(1)(b)
Section 44 - under paragraph 28(1)(b)
0

Section 11: Resources Related to the Access to Information Act

1.1 Number of requests received
Expenditures Amount
Salaries $325,264
Overtime $0
Goods and Services
  • Professional services contracts: $38,598
  • Other: $87,020
$125,618
Total $450,882
11.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 3.300
Part-time and casual employees 0.000
Regional staff 0.000
Consultants and agency personnel 0.170
Students 0.000
Total 3.500

14 Appendix C – Supplemental statistical report on the Access to Information Act and the Privacy Act

Name of institution
Public Prosecution Service of Canada
Reporting period
2023-04-01 to 2024-03-31

Section 1: Open Requests and Complaints Under the Access to Information Act

1.1 Enter the number of open requests that are outstanding from previous reporting periods
Fiscal Year Open Requests Were Received Open Requests that are Within Legislated Timelines as of March 31, 2024 Open Requests that are Beyond Legislated Timelines as of March 31, 2024 Total
Received in 2023-24101
Received in 2022-23000
Received in 2021-22112
Received in 2020-21000
Received in 2019-20011
Received in 2018-19000
Received in 2017-18000
Received in 2016-17000
Received in 2015-16000
Received in 2014-15 or earlier000
Total224
1.2 Enter the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods
Fiscal Year Open Complaints Were Received by Institution Number of Open Complaints
Received in 2023-240
Received in 2022-230
Received in 2021-220
Received in 2020-210
Received in 2019-200
Received in 2018-190
Received in 2017-180
Received in 2016-170
Received in 2015-160
Received in 2014-15 or earlier0
Total0

Section 2: Open Requests and Complaints Under the Privacy Act

2.1 Enter the number of open requests that are outstanding from previous reporting periods
Fiscal Year Open Requests Were Received Open Requests that are Within Legislated Timelines as of March 31, 2024 Open Requests that are Beyond Legislated Timelines as of March 31, 2024 Total
Received in 2023-24101
Received in 2022-23000
Received in 2021-22 0 0 0
Received in 2020-210 1 1
Received in 2019-200 0 0
Received in 2018-19000
Received in 2017-18000
Received in 2016-17000
Received in 2015-16000
Received in 2014-15 or earlier000
Total 1 1 2
2.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods
Fiscal Year Open Complaints Were Received by Institution Number of Open Complaints
Received in 2023-240
Received in 2022-230
Received in 2021-220
Received in 2020-210
Received in 2019-200
Received in 2018-190
Received in 2017-180
Received in 2016-170
Received in 2015-160
Received in 2014-15 or earlier0
Total0

Section 3: Social Insurance Number

Has your institution begun a new collection or a new consistent use of the SIN in 2023-24?
No

Section 4: Universal Access under the Privacy Act

How many requests were received from foreign nationals outside of Canada in 2023-24?
0
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